Black & Veatch Project Support Coordinator in Rochester, New York
Project Support Coordinator
The Telecommunications Division delivers telecommunication infrastructure solutions to utilities, local and state government agencies and the commercial wireless industry. Through a unique combination of experience, expert resources and innovative solutions, Black & Veatch supports the entire range of both legacy and emerging technologies used in today’s wireless and wireline networks, voice, video, Internet and data systems and utility automation.
To coordinate project support administrative activities and the daily flow of administrative operations for several projects or one very large complex project, under minimal direction and supervision. Possesses in-depth knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Because of substantial level of experience and project knowledge, prioritizes tasks and anticipates the needs of the project. Duties and tasks are non-routine, requiring substantial independent judgment. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Principal Duties and Responsibilities:
• Plays a significant role in developing and/or administering and communicating project-related policies and procedures. • Is coordinator of project communications. • Contributes to the development of other department or company initiatives. • Frequently interacts with upper management on related project issues, as well as external clients. • Maintains project calendar. • May maintain personal calendar for project manager. • Arranges project-related meetings, travel and/or events. • Generates or distributes ad hoc reports using various business systems and databases to internal project team. • Generates simple documents, such as letters and memos. • Generates more complex documents, such as spreadsheets and presentations. • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system. • Creates expense reports for project team members. • May verify accuracy of invoices prior to approval. • May route and track invoices. • Acts in capacity of a “lead person”. Does not have management responsibility for the people to whom they provide work direction.
Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Job Qualifications:
7+ years relevant experience preferred. High School Diploma or equivalent preferred. Preferred Competencies: • Intermediate MS Word skills • Intermediate MS Excel and PowerPoint skills • Intermediate MS Outlook skills • Spelling and grammar skills • Concentration and cognitive skills • Initiative • Interpersonal skills • Attention to detail and reading comprehension • Communication skills, including verbal and written skills • Customer focus • Ethics and values • Integrity and trust • Ability to make decisions • Ability to prioritize • Problem-solving ability • Expense Reporting Systems (Creating) • Expense Reporting Policies & Procedures (Reviewing and approving) • Time Reporting Systems • Time Reporting Policies & Procedures • PeopleSoft and Blueprint Basic Users • Telephony and Webconferencing • Electronic Repository Systems • Travel Systems • StafTrak • Financial Information Systems/Business Reporting System
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please clickhere. If you’d like more information on your EEO rights under the law, please clickhereandhere.