University of Rochester Jr Accountant in Rochester, New York
Full Time 40 hours Grade 010 Dermatology M&D;
8:30 AM-5 PM
*Position Summary: *
Performs professional accounting work requiring knowledge and application of general accounting theory, techniques and practices and thorough knowledge of the University accounting system. Assist the Senior Financial Analyst, and Program Administrator in running efficient and effective academic, research, and clinical programs. Requires excellent interpersonal, communication, be able to multitask, and work well in a team environment. This position requires a dynamic personality, someone not willing to stop short of a job well done, detail oriented, organized and has the ability to create useful reports. With minimal direction and latitude for independent judgment ensures compliance and best use of financial instruments. Able to prioritize and complete tasks with competing demands.
Under general direction and with latitude to exercise independent judgment within department guidelines oversees accounting and purchasing for all accounts. Maintains complete and systematic records of department financial transactions in accordance with Sponsor and University policies.
Completes bookkeeping activities including, reconciling and analyzing ledger accounts across all FAOs (OP, GR, GF, PR for SMD, SMH, and MFG) in order to ascertain integrity of data, ensuring adherence to policies and procedures for accounting systems. Analyzes and interprets data, such as supporting documents, to confirm that transactions are properly supported in accordance with University policy and procedures; tracks equipment purchases and URMFG’s charged depreciation. Identifies accounting and reporting discrepancies and initiates corrective action or recommends solutions as appropriate and ensures follow through.
Advises co-workers on day-to-day interpretations and makes decisions on financial transactions ensuring complete and accurate documentation. Maintains an in-depth awareness of financial accounting and reporting, and analysis, with expertise in decision support and University systems. Provides training and consultation to faculty and staff in regards to financial and purchasing matters, including advising and interpreting external regulations and internal policies to ensure compliance.
Serves as liaison with University central departments maintaining relationships and staying abreast of changing policies and procedures. Maintains relationships with colleagues in the various accounting disciplines to be able to execute the department’s needs. Stays abreast of ongoing changes in University and related parties changes, identifying areas of immediate impact and initiating appropriate action in response to changes. Able to negotiate competing demands of multiple parties under strict timelines.
Process orders for department in conjunction with Administrative Assistant, including with Department Credit Card (P-Card), Standing Purchase Orders, Supplier On-line Ordering (SOLO), Request for Payments (RFPs), and others as needed.
Continuously evaluates departmental policies and procedures and recommends improvements to ensure maximum efficiency and consistency. Identify areas of cost savings (ex. wasteful spending, quantity discounts, error correction, etc.), research and suggest alternatives, and implement change. Perform ad hoc analyses and reporting as needed. Assist with general office duties as assigned.
Prepare grant budgets and justifications in accordance with Sponsor requirements. Meets regularly with Principal Investigators (PI), research staff, and others as appropriate to review spending. Review financial ledgers and reports with PI. Along with Sr. Financial Analyst, interprets University and Sponsor policies, procedures and guidelines of funding for projects to ensure compliance. Facilitate closeouts, ensuring awards are completed properly and timely. Attends meetings as necessary to keep updated on research policies and compliance, and maintain CLASP certification.
Analyzes trends and advises department leadership regarding concerns, opportunities, and other pertinent information on a regular basis; responsible for communicating with MFG, SMD, and SMH Finance and other central resources at the University (ex. Purchasing, Accounts Payable, etc). Prepares data for a variety of financial reports (routine and non-routine) in order to analyze spending within categories; ensuring accuracy and reasonableness. In addition, prepares invoices to contracting agencies ensuring accuracy of timeliness.
Bachelor's degree in Accounting; or an equivalent combination of education and experience. CLASP certification, preferred.
EOE Minorities/Females/Protected Veterans/Disabled
Job Title: Jr Accountant
Location: School of Medicine & Dentistry
Job ID: 207199
Full/Part Time: Full-Time