Kforce Administrative Assistant in New York, New York

Kforce has a client in search of an Administrative Assistant in New York, New York (NY). Summary: This is an Administrative Assistant temp position that will report to the Executive Assistant/Office Manager for North America along with a dotted line to the Executive Assistant for Corporate. This position will assist in supporting multiple VP's within the Sales organization. Other projects as assigned by reporting or dotted line manager. The days & hours of the position are 3-4 days per week: Monday to Wednesday or Thursday 9:00am - 5:00pm. Overtime may be required occasionally (hour or two extra). Candidate must be able to commit to the position in its entirety from mid-October 2017 to mid-February 2018. Core Responsibilities: Meetings to be Scheduled:

  • Quarterly meetings for executives including their direct reports, and secure meeting rooms (and reschedule if when there's a need)

  • Schedule ad-hoc meetings for Sales team), reserve meetings rooms as necessary; Additionally, schedule prep meetings in advance

  • Coordinate Mid-year review meetings for RSSDs

  • Support for Town-hall meetings in Sales organization

  • Lead and coordinate Interviews for candidates, e.g., 4 candidates in recent weeks came in for interviews, each requiring 5 individual meetings for a total of 20 meetings

  • Schedule meetings for any new hires

  • Assist with logistics for team meetings, inquiry from colleagues to choose the venue, the teambuilding activities, secure venue, reserve restaurants, and send out save the date invites

  • For in office meetings, order catering and reserve meeting rooms, then communicate info to the attendees

Interviews for Candidates:

  • Arrange travel for candidates for SSM and CC roles

  • Minimum 3 years of experience in a corporate environment

  • Bachelor's degree preferred

  • Experience with expense report submission (knowledge of iExpense preferred)

  • High level of proficiency of MS Office products including Word, Excel, and PowerPoint Excellent technical skills

  • High level of interaction with senior executives; Candidate must possess excellent people skills and a positive attitude; engaging; comfortable working with senior managers and other parts of the organization

  • Must be extremely organized, the ability to handle multiple tasks simultaneously and prioritize is a must; This is a fast-paced work environment - candidates must operate with a high sense of urgency

  • Must work with discretion and a high standard of confidentiality

  • High degree of confidence with automated calendars in Microsoft Outlook is essential; Experience with scheduling across different time zones preferred

  • Intelligent & capable of working in a matrix environment with multiple people and priorities

  • Efficient and productive

  • Ability to liaise with mailroom staff, office services & outside vendors as well as departmental team members & Administrative/Executive Assistants in other departments

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Compensation Type:Hours