Rochester Institute of Technology Strategic Sourcing Specialist I in Rochester, New York
Strategic Sourcing Specialist I
Detailed Job Description:
Summary: Perform a full range of strategic procurement activities providing dedicated support and oversight of the university’s Facilities Management Services (FMS) and Student Auxiliary Services (SAS) maintenance, repair and operating (MRO) supplies and services purchases. With guidance and oversight of the Procurement Services Office (PSO) Director Operations & Commodity Specialist, develop and execute procurement strategies in accordance with client requirements. Key responsibilities include analysis of spend data ($30 million annual spend); execution of strategic sourcing strategies; preparation of pricing trend analysis; and, development of specifications. Maintain supplier relations, ensure contract compliance and adherence to university procurement policies, procedures and practices.
Develop and maintain a strategic sourcing roadmap for purchases ensuring that opportunities are identified and acted upon considering input from SAS and FMS managers, university leadership, and analysis of industry trends.
Act as initial point of contact for purchases of MRO goods and services for SAS and FMS. Determine appropriate method required to acquire goods and services ensuring adherence to RIT purchasing policies and procedures and state and federal regulations.
Coordinate the reconciliation of the monthly FMS procurement card statements with monthly volume in excess of $100,000., and submittal to Controller’s office. Ensure compliance with university policies and resolve issues identified during the review process.
Work with client to develop specifications and identify sources of supply based on product knowledge, departmental requirements, availability, cost and supplier relationship management.
Prepare and submit requests for proposal, analyze supplier bids, conduct supplier walk-throughs, and work with clients to make the final selection based on the overall value proposition provided by the supplier.
Work with SAS, FMS and Office of Legal Affairs to support contract compliance, supplier performance requirements and business terms.
Once a buying decision has been made, work with supplier to finalize the contract terms and conditions, including those for Independent Contractors; process requisitions in the Oracle purchasing application aligned with internal controls and university policies.
Develop supplier performance measures and monitor supplier quality and conformance with contractual requirements. Continually monitor existing supplier contracts for accuracy of invoiced charges and potential cost savings/efficiencies. Meet with departmental end-users and suppliers regularly to reinforce expectations and maintain good supplier relations.
Evaluate and track added value of procurement strategic sourcing outcomes and governance as defined within the PSO standard metrics.
Develop and make recommendations for process improvements that result in greater effectiveness and efficiencies in the procure-to-pay cycle. Ensure that procurement decisions are made with a full-understanding and appreciation of the business process implications for other departments including Accounts Payable and Property Accounting.
Perform duties and responsibilities, including special projects assigned by PSO management, to accomplish tasks necessary for efficient departmental operations.
Finance & Administration
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
Preferred Education Level:
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Required Minimum Education Level:
Bachelors or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band :
Required Minimum Qualifications:
BS in Accounting or Business Administration required, MBA and or CPM preferred with four to five years relevant experience required or an equivalent combination of education and applicable experience. Preference given to individuals who have conducted sourcing and procurement activities for facilities management and/or construction projects in an academic setting. Ability to assess client requirements and develop procurement strategies under general guidance and oversight from Manager. Experience with the Oracle financial applications or another enterprise-wide system required. Knowledge of generally accepted accounting principles and the procure-to-pay cycle required. A high-level of proficiency with Microsoft Excel and Access required. Must possess the ability to review and analyze key external trends and influences from a wide range of information used to support the development of sourcing plans.
Skills: Must possess a strategic university-wide approach for the implementation of standards that represent best sourcing and procurement methods, while adhering to university policies.
Critical thinking and negotiating skills are required to execute cost effective, best in class procurement solutions. Prior experience developing market analysis, strategic sourcing and planning, contract development and ongoing supplier governance required. Must have worked with cross-functional groups, successfully achieving cost saving and productivity goals. Strong analytical, written and verbal communication and presentation skills required. Ability to work independently, prioritize work demands and pay attention to detail required.
Staff Job Function:
Purchasing and Procurement