University of Rochester Administrative Asst in Rochester, New York


Full Time 40 hours Grade 051 Pharmacology & Physiology


8:30 AM-5 PM


Work directly with NIH Center Grant Director and NIH Center Staff Accountant. Coordinate all non-fiscal aspects of a NIH Center Grant, as well as additional responsibilities for pre-award proposal processing, preparation of progress reports, ant educational and outreach areas. Work closely with numerous subcontracting institutions in the administration of the NIH Center Grant, as well as departmental and institutional offices. Work directly with the Center Grant Director in the planning and organization of numerous and extensive events, meetings, retreats, symposia, etc. related to the Center Grant. Prepare travel and procurement-related forms. Organize publications, manuscripts, abstracts, other support, and prepare reports and proposals as required. Maintain information in ENDNOTE/PAPER databases and in Microsoft Access and/or Excel programs. Maintain reference and publication databases. Coordinate information for laboratory and Center Grant websites. Arrange for teleconferences and/or videoconferences of meetings. Coordinate arrangements and appointments of visiting collaborators, including foreign visitors. Work directly with the Center Grant Director on other related projects. Procure administrative and laboratory materials and supplies. Some effort will be devoted to pre-award (proposal processing) and departmental operational activities, including forms processing and data entry to an encumbrance accounting system. The ability to work with limited supervision, plan and organize overlapping events, strong organizational, follow-up, program management skills, excellent interpersonal skills, and the ability to multi-task is essential.


College degree (Bachelor’s degree preferred) and 1-2 years related experience or equivalent combination of education and experience. Excellent attention to detail and organization and planning skills is essential. Ability to work with a diverse group of people, with minimal supervision, and in a team environment is essential. Position requires strong computing skills (WORD, ENDNOTE, EXCEL, POWERPOINT), communication skills (verbal and written), and willingness to learn and adapt to new systems and changes in institutional priorities and policies. Knowledge institutional and sponsored policies and practices preferred.

EOE Minorities/Females/Protected Veterans/Disabled

Job Title: Administrative Asst

Location: School of Medicine & Dentistry

Job ID: 203938

Regular/Temporary: Regular

Full/Part Time: Full-Time