Citi Senior Executive Assistant- Innovation in New York, New York

  • Primary Location: United States,New York,New York

  • Education: High School Diploma/GED

  • Job Function: Administration

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: Yes, 10 % of the Time

  • Job ID: 17065776

Description

About Citi

Citi, the leading global bank, has approximately 200 million customer accounts and does business in more than 160 countries and jurisdictions. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients.

Citi’s Mission and Value Proposition at http://www.citigroup.com/citi/about/mission-and-value-proposition.html explains what we do and Citi Leadership Standards at http://www.citigroup.com/citi/about/leadership-standards.html explain how we do it. Our mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. We strive to earn and maintain our clients’ and the public’s trust by constantly adhering to the highest ethical standards and making a positive impact on the communities we serve. Our Leadership Standards is a common set of skills and expected behaviors that illustrate how our employees should work every day to be successful and strengthens our ability to execute against our strategic priorities.

Diversity is a key business imperative and a source of strength at Citi. We serve clients from every walk of life, every background and every origin. Our goal is to have our workforce reflect this same diversity at all levels. Citi has made it a priority to foster a culture where the best people want to work, where individuals are promoted based on merit, where we value and demand respect for others and where opportunities to develop are widely available to all.

Internal Audit (IA) is a global organization of over 1800 professionals covering Citi's global businesses and service to clients and customers in over 160 countries. Citi's Internal Audit division provides independent assessments of the company's governance, risk management and internal control environment for key stakeholders including the Board of Directors, senior management and Citi’s numerous regulators globally. IA is a change agent within Citi aimed to enhance the control culture of Citigroup worldwide to drive positive change and thereby support senior management decision making around the globe.

This position is for a Senior Executive Assistant, reporting to the Chief Auditor of Innovation based in New York. The role will be required to proactively provide all day-to-day administrative and secretarial support to the Chief Auditor. The duties will be complex and highly confidential in nature and will require a high level of discretion and judgment.

Job Responsibilities

  • Preparesinternal/external correspondence in addition to maintaining, answering androuting correspondence not requiring the manager’s attention.

  • Maintains dailyappointment calendar and meetings.

  • Coordinatestravel arrangements and prepares travel expense statements.

  • Creates andmaintains files of manager’s correspondence, records, etc.

  • Assists with adhoc reports, special projects, organizational charts, etc.

  • Prepares andreviews materials for manager’s use in discussions and meetings.

  • Coordinates workinvolving confidential company and personnel related information includingperformance appraisals, travel and expenses, vacation schedules, etc.

  • Trains, coachesor guides other administrative support personnel.

  • Assist the ChiefAuditor in the preparation of power point presentations for regulators,townhalls and ad hoc conferences and senior executive meetings.

  • Supports communicationactivities for the IA location including managing logistics for townhalls andlocation-wide or team events, and setting up webex meetings.

  • Supportsadministrative activities for the IA location, such as:

  • Administeringparking spaces.

  • Coordinatingonboarding activity in relation to new joiners and co-source staff.

  • Leadinglogistical arrangements for staff training courses held in the location.

  • Administeringfiling systems and physical records management.

  • Maintainingnecessary kitchen and office supplies, making requests through Marketplace/P2P.

  • Assisting in thehandling of corporate credit cards.

Qualifications

Qualifications

  • Significantsenior level EA experience.

  • Significantexperience in the financial services industry.

  • Excellent knowledgeof Microsoft packages, including a proven ability to produce professional powerpoint presentations.

  • Excellentorganizational skills and ability to work proactively without closesupervision.

  • Strong judgmentand decision making skills.

  • Well-developedproblem-solving skills.

  • Stronginterpersonal skills, strong energy and enthusiasm.

  • Strongcommunication skills both verbal and written to be able to interact confidentlywith internal clients.

  • Ability to manageconflict and work under pressure.

  • Strong teamplayer.