Columbia University Project Coordinator in New York, New York

Position Information

Job Title

Project Coordinator

Job Code Title


Job Requisition Number



7551- SRG Surgery


Medical Center

Job Type

CUMC Pilot Use Only - Any

Bargaining Unit

If temporary, indicate duration

Hours Per Week


Job Family

General Administration

Salary Grade

Officer 103

Salary Range

Advertised Summary Job Description

The Project Coordinator in the Department of Surgery will work collaboratively in support of the financial operations of the Department. The incumbent will report directly to the Grant Manager on research responsibilities and Director of Business Administration on special projects. The candidate will be responsible for the following tasks.

Grant Coordination:

1 Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals.

2 Coordinate day‐to‐day activities related to grants and contracts and ensure compliance with internal and external policies and procedures.

3 Assist with post award financial management for all grants and contracts, including reconciling and analyzing specific activity on sponsored projects.

4 Process and follow up on all research salary allocations and effort reporting.

5 Assist and regularly monitor departmental compliance with conflict of interest disclosures and other pre-requisite online course completion.

6 Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes.

7 Monitor, reconcile, and ensure timely projects close out.

8 Coordinate and prepare routine reports to principal investigators, departments, institutions, and sponsors.

9 Perform other departmental administrative duties as assigned

Financial Coordination and Special Projects:

1 Process invoice payments, travel and business reimbursements.

2 Process purchasing transactions via p-card and requisition/purchase order.

3 Review, reconcile, allocate, and process core services expense.

4 Assist in month-end, quarter-end, and year-end closings.

5 Ensure that budget lines are valid for all procurement transactions by collaborating with Finance Directors and Divisional Administrators on appropriate ChartStrings.

6 Process monthly funds flow allocations.

7 Ad-hoc projects as needed.

8 Other Duties as required.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree or equivalent in training, education, and /or experience plus a minimum of two years related experience in an academic setting.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Strong analytical ability including experience with financial applications and accounting systems required. Must have strong organizational skills and be capable of working independently as well as collaboratively. Must be detail oriented and be able to identify and manage competing priorities within a high volume environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint) required, along with a demonstrated ability to prepare reports, summaries and analyses and present findings and recommendations in a clear and concise manner. In addition, the successful candidate must be able to work well with all levels of staff and management, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.

Special Instructions

Preferred Qualifications

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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