Columbia University Financial Assistant in New York, New York

Position Information

Job Title

Financial Assistant

Job Code Title

Job Requisition Number



4011- A&S Economics



Job Type

Support Staff Full-Time Regular

Bargaining Unit

Local 2110

If temporary, indicate duration

Hours Per Week


Job Family

Finance / Accounting

Salary Grade


Salary Range

$48,407 minimum

Advertised Summary Job Description

Reporting directly to the Business Manager, the Financial Assistant is responsible for providing day-to-day financial support for the Department of Economics.

Working with University systems including ARC and other internal systems, the Financial Assistant's responsibilities include but are not limited to: reviewing/analyzing/processing invoices from internal vendors and external suppliers; processing check requests and online travel expense reports, monitoring inventory, preparing service contracts; overseeing maintenance and repair of office equipment; tracking and ordering office supplies; coordinating and processing catering orders for departmental and PER (Program for Economic Research) events including conferences as well as payment of hotel bills and travel reimbursements for conference attendees.

The Financial Assistant is the cardholder for a departmental purchasing card and reconciles several other departmental purchasing cards on a monthly basis to ensure accurate distribution of costs. The Financial Assistant tracks expenses for faculty recruitment, departmental workshops, and colloquia; provides financial support for the MA program as well as for PER (Program for Economic Research). The Financial Assistant serves as the point person for inquiries from faculty and students and conveys routine and complex information regarding University and Arts & Sciences financial programs, procedures, and regulations.

The Financial Assistant reconciles vendor payments, checks for duplicate payments, reviews processed invoices to validate account distribution, etc. and carries out other analyses and reconciliations as directed; resolves any processing issues with vendors, managers, and central Procurement; works with Business manager to ensure compliance with federal, University, A&S, and departmental regulations. The Financial Assistant assists the Business Manager with monthly account reconciliation, monitors faculty research accounts and other departmental accounts to avoid overspending, and produces financial reports and budgets for the Chair, Vice Chair, and DAAF (Director for Academic Administration and Finance) as needed; prepares and maintains spreadsheets to assist with variance reporting and resource allocation; assists the Business Manager with fiscal year closing.

The Financial Assistant hires and processes payroll for student casual and work study employees.

Other duties as assigned.

Resume required for consideration of application.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

High School diploma or equivalent. Minimum three years of related financial experience and experience in an academic environment or equivalent combination of education and experience required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

-Excellent interpersonal, organizational, problem-solving, and verbal and written communications skills required.

-Demonstrated attention to detail is essential.

-Ability to work independently on concurrent projects and tasks under deadline pressure with minimum supervision and frequent interruptions required.

-High level of discretion and confidentiality required. Strong computer experience and proficiency with Microsoft Office including Excel and Word necessary.

-Ability to acquire quickly knowledge of University electronic financial systems: ARC, FFE, FINSYS, Labor Accounting, Budget Tool, etc.

-Commitment to service is essential.

Special Instructions

Preferred Qualifications

Some experience with University financial systems: ARC, FinSys, Purchasing a plus. Some college preferred.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.