CBRE Executive Assistant in New York, New York

Executive Assistant

New York, New York, United States at https://cbre.referrals.selectminds.com/jobs/28233/other-jobs-matching/location-only

▾ ▸ 2 additional locations

Washington, District of Columbia, United States United States

Requisition # 17028952

JOB SUMMARY

The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains schedule and calendar of appointments for executives that frequently travel 2-3 times weekly.

Plans, coordinates, and supports meeting and conferences.

Arranges domestic and international travel.

Performs administrative duties such as conducting research, updating and maintaining databases, preparing company forms, expense reports and maintaining confidential files.

Serves as a liaison between executives, internal management, employees, clients, and visitors as required.

Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.

Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.

Creates, maintains, and/or updates various databases.

Extrapolates, analyzes, and presents data for management information reporting purposes.

Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.

Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.

Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

Provides informal assistance such as technical guidance, and/or training to coworkers.

Coordinates and assigns tasks to co-workers within a work unit and/or project.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) required.

Associate's degree (AA) or equivalent from two-year college or technical school preferred.

Minimum of six years of related experience and/or training.

Min of 2 years of supporting an executive level.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Excellent written and verbal communication skills.

Strong organizational and analytical skills.

Ability to provide efficient, timely, reliable and courteous service to customers.

Ability to effectively present information.

FINANCIAL KNOWLEDGE

Requires knowledge of financial terms and principles.

Ability to calculate intermediate figures such as percentages, discounts, and/or commissions.

Conducts basic financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret documents.

Ability to solve problems involving several options in situations.

Requires intermediate analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Advanced skills with Microsoft Office Suite required.

Requires in-depth knowledge of company operations, policies, and procedures.

Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.

SCOPE OF RESPONSIBILITY

Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.

Responsible for setting own project deadlines.

Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.

US Company Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit CBRE.com.

Canada Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.

CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at hrsccanada@cbre.com mailto: hrsccanada@cbre.com or via telephone1-866-388-4346.

As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit www.cbre.ca